Administrative and Business Development Manager 

Are you someone who enjoys building structure, improving how things work, and helping an organization grow at the same time? 

We are looking for a highly capable Administrative and Business Development Manager to act as a key operational partner to the Executive Director. This role sits at the centre of the organization and helps ensure that operations run smoothly, finances remain healthy, and new opportunities for growth are identified and pursued. 

This position is ideal for someone who combines strong administrative and financial discipline with a strategic mindset and a natural ability to coordinate people, processes, and priorities. 

In this role, you will not only keep operations running efficiently. You will also contribute to the long-term development of the organization and the success of the businesses connected to it. 

About the Role 

The Administrative and Business Development Manager works closely with the Executive Director and serves as a central hub for administrative operations, financial oversight, and business development activities. The position combines operational leadership with hands on involvement in financial management, contract administration, and organizational growth initiatives. 

Key areas of responsibility 

Operations and administration 

• Oversee daily administrative processes and ensure smooth operational coordination 

• Plan schedules and coordinate internal resources 

• Implement and maintain effective organizational systems 

• Serve as a key administrative resource for the team 

Financial management and budget oversight 

• Manage payroll in compliance with applicable standards 

• Maintain bookkeeping and financial records 

• Monitor budgets, analyze variances, and prepare internal financial reports 

• Implement internal controls related to financial processes and cash management 

• Work collaboratively with external accounting partners 

Business development and contracts 

• Identify opportunities for strategic partnerships and contracts 

• Contribute to the preparation and review of agreements 

• Analyze contract profitability and recommend adjustments where needed 

• Track and manage administrative aspects of active contracts 

Procurement and logistics 

• Manage procurement processes and supplier negotiations 

• Monitor inventory and purchasing activities 

• Identify opportunities to optimize operational costs 

HR support and compliance 

• Maintain HR documentation and employee records 

• Support regulatory compliance activities when required 

• Assist leadership during audits or reporting processes 

Strategic support to leadership 

• Act as a designated operational lead in the absence of the Executive Director 

• Contribute to strategic analysis related to organizational growth 

• Support financial projections and annual planning activities 

What you bring 

Education 

Postsecondary diploma or degree in administration, accounting, management, or a related field 

Experience 

• Minimum of five years of experience in administrative and financial management 

• Experience with budgeting and internal controls 

• Experience in business development or contract management is considered an asset 

Skills and competencies 

• Strong proficiency with accounting and office software 

• Ability to analyze financial information and budgets 

• Understanding of compliance requirements 

• Professional bilingualism in French and English 

Working Conditions and Compensation 

Compensation is based on the current salary scale – Class 5 ($55,076 to $66,320), depending on experience and qualifications. The position also offers employee benefits in accordance with the organization’s policies. 

What success looks like in this role 

• Accurate and timely financial reporting 

• Strong budget management and cost optimization 

• Contribution to revenue growth and contract development 

• Effective internal controls and compliance 

• Smooth and efficient administrative operations 

Why this role matters 

This position plays a critical role in supporting the organization's stability, efficiency, and growth. The Administrative and Business Development Manager helps ensure that operations remain well organized, financial practices remain sound, and new opportunities are explored with discipline and foresight. 

If you enjoy combining structure, strategy, and impact, we would love to hear from you. 

If you are interested, please send your résumé and a cover letter to Mélina Roy-Vaillancourt, Interim Executive Director, by email at melina.roy-vaillancourt@pecpe.ca before March 26 at 4:30 PM.